Why Your Business Should Switch to a Content Management System
Have you been currently looking into some content management software for your business? More and more businesses continue to invest in content management software in order to make things run smoother. No matter what sort of business it is that you run, investing in content management software is a good idea, but for tech companies it’s becoming almost necessary.
There are many reasons that switching to a new content management system will benefit your business, and many you probably know. If you aren’t familiar with why you should switch, it’s very easy to see and understand the benefits that are offered. Check out these reasons why you should switch to a new content management system, and make the switch to a more efficient workplace today!
It’s no secret: a content management system will make your company more efficient. Gone are the days of spending hours transcribing notes and time consuming data entry. With iSynergy document management system, you won’t have to do that anymore. All of your company’s documents will be quickly captured into one, easy to use system that spans across all departments.
If you scan a report from a meeting for example, the content management system will use something called optical character recognition to scan the document and extract the text. This makes it incredibly easy to search for documents, even documents that weren’t transcribed by a data entry person.
Additionally, documents can easily be auto filled by information that’s already been inputted into the document management system. That means that HR could easily populate all the tax documents that employees require simply by integrating the data that’s already been inputted. It means a lot less time will be spent doing busy work, and things become much more efficient.
Not a lot of business decision makers realize it, but switching to a content management system will definitely save money (and potentially a lot of money). For one, a content management system reduces the need for both paper and printers, meaning no more spending on printer ink. Paper costs in many offices continue to rise, which is why cutting paper use will save money instantly.
A content management system not only saves money on the obvious things like paper and printer ink, but it also saves money that would be spend on people doing data entry. Reassigning the duties of data enterers to other, more necessary tasks will save the company money, and in fact might even help the company to earn more money.
By switching to a content management system, you’re switching to a more secure way to do business. With all of your files now electronic, you won’t have the risk of a lost document or someone accessing paper files that they aren’t supposed to.
Additionally, you can easily set the content management system to allow different individuals access to different levels. You could therefore assign HR access to view employees’ emergency contact information, and hide that information from the rest of the company. It’s a much more secure way of doing business.